UConn Health Course Payment Options

UConn Health supports employee professional development and continuing education opportunities. For courses that require a registration fee, employees must follow established approval and payment procedures to ensure compliance with departmental, financial, and union guidelines. Understanding your payment options in advance will help avoid delays in registration or reimbursement.

Course Registration & Payment Guidelines

Employees must obtain approval from their manager or supervisor before registering for any course that requires a fee. During this approval process, payment arrangements should be reviewed and confirmed to ensure alignment with departmental budgets, union agreements (if applicable), and organizational policies.

Failure to secure prior approval may result in denial of reimbursement or departmental payment.

Payment Options

Option 1: Transfer Voucher. If the department is covering the cost of the course, payment will be processed through a Transfer Voucher. Employees should coordinate directly with their department administrator or financial representative to ensure the voucher is completed and submitted according to internal procedures. 

Option 2: Personal Check. Employees may choose to pay the course fee directly. Payment must be made by personal check payable to UConn Health Center. Employees should confirm payment deadlines and submission instructions at the time of registration.

Option 3: Union Reimbursement. Employees who are eligible for union educational benefits may pay for the course upfront and request reimbursement through their union.

• UHP Members: Must complete and submit a UHP Union Course/Conference Reimbursement Form in accordance with union guidelines.
• Employees in Other Unions: Should consult their union contract or handbook to determine eligibility, reimbursement limits, required documentation, and submission timelines.

Union approval, when required, must be obtained before enrolling in any course that requires payment.

Important Reminders

• All necessary approvals (departmental and/or union) must be secured prior to registration.
• Employees are responsible for confirming eligibility for reimbursement before making payment.
• Registration should not be finalized until payment arrangements are clearly established.

If you are unsure which option applies to you, please consult your supervisor or department administrator before proceeding.